Drama school management software for UK theatre & performing arts schools
The platform that stage-manages your drama school from weekly workshops to end-of-term productions
Schedule rehearsals and workshops, manage auditions and casting, track LAMDA and Trinity exam progress, and coordinate everything from weekly classes to end-of-term productions.
Pure revenue share — you only pay when parents pay.
Data migration and setup handled by our team.
Created by people who lived the admin problem.
Stripe PCI DSS, TLS 1.3, tenant-isolated data.
A live operating layer for every drama workflow.
AMES connects the moments that usually sit in separate tools: enquiries, class availability, payments, registers, team handover, and parent communication.
8 hrs
saved per production on logistics
95%
LAMDA exam entries submitted on time
3x
faster rehearsal scheduling
AMES control room
Today's operating flow
Workflow automation
4 systems connected
Bookings
Waitlist place converted
Payments
Fee captured automatically
Team
Register ready for the session
Families
Update sent to the parent portal
What improves first
Online Bookings & Class Booking System
01Build your weekly timetable around workshops, technique classes, and ensemble sessions, then layer in production rehearsals as show season approaches. Scene-by-scene rehearsal planning lets directors call only the cast members needed for each session, reducing wasted time for students not in those scenes. Generate call sheets grouped by cast, and share them directly to parent dashboards. For late rehearsals, parent pick-up coordination tools send automated collection reminders with confirmed finish times so no child is left waiting.
LAMDA & Trinity Exam Tracking
02Track every student through LAMDA Acting, Musical Theatre, Verse and Prose, or Trinity exam pathways with built-in syllabus checklists per grade. Teachers log exam piece selections against each entry, so you always know who is performing what. Self-tape submissions are managed within the platform, with upload tracking and quality review notes before final submission. Exam readiness assessments let teachers flag students as ready, nearly ready, or needing more time, giving principals a clear picture of who should be entered for the next session.
Automated Payments & Direct Debit
03Collect term fees, workshop charges, and exam entry fees without manual chasing. Production levies covering costumes, set materials, and licensing costs are added as separate line items and collected alongside regular fees. Workshop deposits secure places in popular holiday courses with automatic balance reminders before the start date. Bursary and scholarship tracking applies configured discounts at checkout, maintaining a clear audit trail so you know exactly who receives financial support and how much has been allocated each term.
Replaces manual work
Production logistics overload
Your command centre
Classes, payments, marketing campaigns, staff payroll, task management, and reporting. A complete business hub, not just a booking tool.
Parents manage everything
A dedicated portal where parents book classes, report absences, manage payments, track progress, shop, and message teachers. All from their phone.
Your branded booking page
A fully customisable online booking experience that replaces your website. Parents browse classes, book drop-ins, join waitlists, and pay — all in one place.
8 hrs
saved per production on logistics
95%
LAMDA exam entries submitted on time
3x
faster rehearsal scheduling
Typical Class Size
10-20
students per session
Typical Pricing (UK)
£7-£15 per class
Age Groups Served
5
distinct categories
Qualifications
4+
recognised pathways
United Kingdom
London Academy of Music & Dramatic Art (LAMDA)
United States
Educational Theatre Association
Australia
Drama Australia
What you pay today vs what AMES charges.
Most platforms charge a subscription, then leave you paying for booking software, team messaging, marketing, rota, inbox, notes, mobile access, and AI tools on top. AMES includes those platform modules in one low fee on payments collected through AMES.
The old model
Monthly software bills
Separate subscriptions rise as members, staff, contacts, admin seats, and marketing channels grow.
The AMES model
Platform included
Bookings, messaging, marketing, rostering, inboxes, notes, apps, and inclusive AI sit inside one AMES platform fee.
Usage is separate
Wallet-based services
SMS, phone/VoIP, and extended AI are metered services. They are available in AMES, but not counted as subscription savings.
Try your numbers
Adjust the 2 numbers most operators know. The calculator estimates monthly revenue from 4 sessions per member per month, then compares a typical standalone platform stack with the AMES platform fee. Metered SMS, phone, and extended AI usage are not included in either side of the saving.
What you would usually pay
£458/mo
The estimated monthly cost of equivalent standalone platform software at your scale.
What AMES would charge
£209/mo
Based on your active member count, AMES would charge 1.09% of payment volume collected through AMES, before any metered wallet usage.
Not counted as savings
Some services are available, but usage-based.
Bookings, registers, waitlists, makeups, payments, and parent self-service
Campaigns, segments, templates, and performance reporting
Offers, journeys, follow-ups, reactivation, and campaign workflows
Team updates, operational channels, staff coordination, and announcements
Staff rota, availability, time clocking, timesheets, and payroll prep
Operational assistants, content review, quality checks, and admin support
Multi-channel scheduling, content planning, monitoring, and engagement
Parent enquiries, team ownership, response tracking, and handovers
Session notes, policies, calendars, tasks, SOPs, and team knowledge
Parent, staff, and admin access without buying separate mobile products
Metered SMS, phone, and extended AI usage are excluded
No AMES subscription and no per-seat fee for the included platform modules. Usage services are handled separately through allowances and wallet top-ups.
Your rate improves as you grow
AMES lowers the platform fee as your active member base grows. Crossing a threshold does not create a pricing cliff; growth steadily brings your overall rate down.
At your current size, AMES would charge 1.09%. New members in the Growth band are priced at 1%, so growth lowers your platform cost instead of triggering a jump.
Monthly delta vs standalone stack
£249 saved / month
£2,988 annualised · plus the time you stop losing to tool-juggling
Standalone costs reflect typical UK market rates for equivalent software at your scale - not any specific vendor. AMES Pay uses the platform rate shown; exact onboarding terms are confirmed before launch.
Accounting software: AMES does not replace Xero or QuickBooks — it syncs to them. You keep your accounting platform; AMES sends the right data to it automatically (saving the ~£30/mo you'd otherwise spend on a sync integration).
Built to protect, designed to be transparent.
Activity businesses handle sensitive member data, payment details, and children's records. AMES treats that responsibility as a product feature — not a checkbox.
Your data is protected by design
AMES is built on Supabase with row-level security policies, encrypted-at-rest storage, and role-based access control. Every tenant's data is logically isolated so one operator never sees another's information.
Payments handled by Stripe, not spreadsheets
AMES Pay runs on Stripe Connect — meaning card data never touches our servers. Parents pay through Stripe's hosted checkout with full PCI DSS compliance, tokenisation, and 3D Secure authentication.
Transparent data handling, full user control
Parents and operators can export their data at any time as CSV. Data retention policies are configurable, and account deletion is a single action with full data purging guaranteed within 30 days.
Always available when operations depend on it
Deployed on Vercel's global edge network with automatic scaling and failover. No single point of failure, automated backups every 6 hours, and disaster recovery tested quarterly.
Leave whenever you want, with everything
Export every booking, payment, member record, and progression entry as structured CSV files. We believe great software earns retention — it should never rely on data hostage-taking.
Every action logged, nothing hidden
Staff actions like booking changes, payment adjustments, and policy modifications are captured in an audit log. Managers can trace who changed what, when, and why — essential for growing teams.
Works with the tools you already rely on.
AMES connects to the tools you already rely on — payments, inboxes, calendars, accounting, and social — so you keep your favourites while replacing everything else.
AMES Pay
Card payments, Direct Debit, Apple Pay, Google Pay, automated payment recovery, and recurring billing — built in.
Google Calendar
Automatic calendar sync for class schedules, term dates, and staff availability. Never miss a room booking.
Xero
Financial reconciliation sent directly to your accounting software. Invoices, payouts, and taxes — all synced automatically.
QuickBooks
Alternative accounting sync for businesses already on the QuickBooks platform. Full transaction history export.
Gmail
Send and track parent emails from your existing inbox — conversations sync back to AMES so the whole team stays in the loop.
Outlook
Connect Microsoft 365 mailboxes for staff communication and parent threads — messages flow into the AMES inbox automatically.
Reply to comments and DMs from one inbox, schedule posts, and track engagement against enrolment growth.
Manage Instagram DMs and comments alongside other channels, and publish posts and stories on a schedule.
Google Reviews
Surface, respond to, and request reviews — track your rating across every location from a single dashboard.
Need something custom? Our team can build API integrations for your specific stack during onboarding.
