Multi-sport & holiday camp software.Bring every activity together.

Activity leaders need to match qualifications, since a football coach cannot simply swap into the archery slot, and moving between venues eats into session time when it is poorly planned. Wet-weather plans must be ready at short notice, moving outdoor activities indoors without doubling up on rooms already in use. Mixed-age rotations add another layer: younger children rotate on shorter cycles, while older groups follow longer specialist sessions. Specialist coaches' availability rarely lines up with the rest of your timetable, and one change cascades through the whole day.

Staff trained to use an adrenaline auto-injector need to be with the groups that include children at risk of anaphylaxis, and identifiable throughout the session. Medication given during the day needs recording carefully, which is hard to do consistently on paper. Food preparation for allergies needs clear protocols that every volunteer understands. Staff familiarity with emergency procedures varies, and without a record of who is trained in what, you are relying on memory in the moments when accuracy matters most.

Parents need to book individual days, full weeks or a mix of sessions around their childcare. Childcare vouchers and Tax-Free Childcare add admin, with each scheme needing its own reconciliation. Employer partnerships bring bulk bookings that do not fit your standard payment workflow. Families with several children expect sibling discounts applied without a phone call. Last-minute bookings on the morning of a session are common, and capacity and medical details need confirming on the spot. Cancellations and refunds must follow a consistent policy, but exceptions and credits are a daily reality that spreadsheets handle badly.

Younger children need more adults per child than older ones, and the exact ratios depend on your registration and the activity. A qualified first aider needs to be present wherever children are active, not just somewhere on site. Higher-risk activities such as swimming bring their own ratios and qualified supervision. Staff breaks must be covered so ratios never dip below the minimum, even briefly, and a single uncovered absence can put your registration at risk if an inspector arrives at the wrong moment.