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Run holiday camps, after-school clubs and multi-activity sessions in one place. Manage bookings and payments, medical information, staff qualifications and registers across every venue and activity.
AMES is built for multi-sport and holiday club providers who need clear records across every venue and session. Whether you run a single-site summer camp or several venues, bookings, medical notes, safeguarding records, staff qualifications and parent communication sit in one platform, with one login for each person.
UK Governing Body
UK Coaching
Typical Pricing
£20-£40 per day (camp)
Class Size
15-30 students
Coordinating a full day of varied activities across rooms, fields and halls means juggling many moving parts on paper or spreadsheets. Activity leaders need to match qualifications, since a football coach cannot simply swap into the archery slot, and moving between venues eats into session time when it is poorly planned. Wet-weather plans must be ready at short notice, moving outdoor activities indoors without doubling up on rooms already in use. Mixed-age rotations add another layer: younger children rotate on shorter cycles, while older groups follow longer specialist sessions. Specialist coaches' availability rarely lines up with the rest of your timetable, and one change cascades through the whole day.
When you are responsible for children across a full-day camp, managing medical and dietary needs goes far beyond a list of allergies. Staff trained to use an adrenaline auto-injector need to be with the groups that include children at risk of anaphylaxis, and identifiable throughout the session. Medication given during the day needs recording carefully, which is hard to do consistently on paper. Food preparation for allergies needs clear protocols that every volunteer understands. Staff familiarity with emergency procedures varies, and without a record of who is trained in what, you are relying on memory in the moments when accuracy matters most.
Holiday camps and after-school clubs rarely follow a neat term-by-term enrolment cycle. Parents need to book individual days, full weeks or a mix of sessions around their childcare. Childcare vouchers and Tax-Free Childcare add admin, with each scheme needing its own reconciliation. Employer partnerships bring bulk bookings that do not fit your standard payment workflow. Families with several children expect sibling discounts applied without a phone call. Last-minute bookings on the morning of a session are common, and capacity and medical details need confirming on the spot. Cancellations and refunds must follow a consistent policy, but exceptions and credits are a daily reality that spreadsheets handle badly.
Ratio requirements shift through the day and across age groups, which makes manual tracking a constant source of anxiety. Younger children need more adults per child than older ones, and the exact ratios depend on your registration and the activity. A qualified first aider needs to be present wherever children are active, not just somewhere on site. Higher-risk activities such as swimming bring their own ratios and qualified supervision. Staff breaks must be covered so ratios never dip below the minimum, even briefly, and a single uncovered absence can put your registration at risk if an inspector arrives at the wrong moment.
Staffing a multi-sport holiday camp is a daily puzzle. Numbers fluctuate, staff call in sick, and different activities require different qualifications. This guide covers live ratio tracking, DBS management, qualification matching to activities, and building a reliable relief staff pool.
Staffing ratios are one of the most inspected aspects of any childcare provision. This guide explains Ofsted requirements by age group, first aider rules, activity-specific ratios for higher-risk sports, and how to manage break cover without dropping below legal minimums.
Parents dropping their child at a holiday camp want to know their child is safe, happy, and having a good time. A well-designed communication portal replaces anxious phone calls with daily photos, digital sign-in confirmations, live capacity updates, and instant schedule notifications.
Managing medical and dietary information for dozens or hundreds of children across a holiday camp is a serious responsibility. This guide covers EpiPen training, medication storage and logging, food allergen separation, and emergency protocols that every camp operator must have in place.
When you are responsible for the health and dietary needs of dozens of children every day, paper lists and verbal briefings are not enough. This guide covers how to build digital dashboards that put allergy information, medication schedules, and emergency protocols at every staff member's fingertips.
Parents expect to book holiday camp places online, at any time, with instant confirmation. This guide covers how to build a self-service portal that handles day-by-day bookings, voucher processing, employer billing, and live availability without creating an administrative nightmare.
Holiday camp bookings are messy by nature. Parents want day passes, weekly packages, sibling discounts, and the ability to add extra days at the last minute. This guide covers how to manage flexible booking patterns without losing control of your numbers, payments, or sanity.
Multi-sport holiday camps juggle dozens of moving parts every single day. This guide covers activity rotation, room allocation, wet weather contingencies, and specialist coach availability so you can run a smooth operation even when plans change at short notice.
A well-built daily schedule is the difference between a camp that runs smoothly and one that lurches from one crisis to the next. This guide covers the practical process of building a schedule, from allocating time blocks and specialist slots to planning wet weather alternatives and managing transitions between venues.
Chasing payments is one of the most draining tasks in running a holiday camp. This guide covers how to automate collection across card payments, childcare vouchers, tax-free childcare, credit notes, and sibling discounts so you spend less time on invoices and more time on the camp itself.
Multi-sport activity businesses serve a growing market of parents who want variety, convenience, and childcare flexibility. This guide covers everything from Ofsted registration and venue partnerships to staffing, programming, and building a profitable operation.
Put camp days, after-school clubs and one-off sessions on one timetable, each with its own capacity, and let parents book the days they need in AMES Connect. Drop-in sessions can be paid for as families go, sibling discounts follow the rules you set, and full sessions offer the waiting list, with a freed place offered to the next family automatically. Health and medical notes are kept on each child's record, and parents can update them in the app.
Run every venue from one AMES account, with sessions for each activity on a shared timetable and reports you can filter by centre. Require a qualification for the activities that need one, so assigning a leader without it is blocked or flagged, and post sessions that need cover as open shifts that qualified staff can pick up in AMES Teach. If a session has to be cancelled, the cancellation wizard notifies every affected family by email or SMS.
Take camp and club payments by card, Apple Pay or Google Pay through AMES Pay, and collect regular after-school fees by GoCardless Direct Debit. Charge per day, per session or per term, or sell credits families use across sessions. Sibling discounts follow your rules, failed payments are retried automatically with the parent told, and each family sees what they have paid in AMES Connect. AMES does not process childcare vouchers or Tax-Free Childcare.
AMES Connect gives parents their child's bookings, payments, receipts and messages in one app, with noticeboard updates and push notifications for changes on the day. Staff can take class photos in AMES Teach, which alerts them to children without photo consent, and families can see shared photos in AMES Connect. Live availability lets parents add extra days without phoning your office.
Staff take registers in AMES Teach with a tap for each child, and the register flags children with medical notes, office notes and first sessions, so leaders see what matters as groups arrive. Attendance is recorded against each child's record, and parents keep health and medical notes current in AMES Connect. AMES does not keep medication administration logs.
Record each team member's DBS check, first aid, safeguarding training and activity qualifications with expiry dates and the certificate uploaded as evidence, and see everything that has expired or is due to on one page. Staff clock in, see their shifts and pick up open shifts in AMES Teach, and incidents and safeguarding concerns can be recorded on the spot. AMES does not calculate staff-to-child ratios.
See how AMES can automate bookings, payments, and communication for your multi-sport business.
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